The Old Cog & Sprocket e-Bike & Bike Rental Terms and Conditions and Waiver

These Terms and Conditions apply to all participants (herein after referred to as the rider) using a hire bike provided by The Old Cog And Sprocket. Completion of a booking / reservation acknowledges acceptance of these Terms and Conditions, Waiver and Release of Liability by the participant.

Agreement

I (the rider) have carefully read this agreement in its entirety and understand its content. I am aware this is an assumption of risk, waiver and release of liability and I agree to it voluntarily.

Hire Terms and Conditions

Rider Responsibilities

1. Each rider agrees that they are physically and mentally capable of riding the hire bike.

2. Each rider is fully responsible for their action whilst using the hire bike. The Old Cog And Sprocket do not accept responsibility for the actions of the participant nor the consequences of such actions.

2. Each rider is responsible for providing their own insurance protection while using a hire bike. Any accident or injury caused by the rider’s actions will be the full responsibility of said rider.

3. Each rider will be fully responsible for any fees or costs incurred or arising from an accident either involving or caused by the rider.

4. The Old Cog And Sprocket require all riders hiring from us to wear a cycle helmet at all times when riding.

5. The rider may not participate in this activity if under the influence of alcohol or drugs.

6. The rider is responsible for all damage, loss and theft

7. At the time of rental, The Old Cog And Sprocket will place a hold on the rider's Payment Card. The hold will be released upon return of the rental bike without damage.

8. Bikes are rented out clean and in proper working condition and must be returned in the same manner.

9. Bikes are maintained in a roadworthy condition; however, it is the responsibility of the rider to check the bike before setting out on any ride

10. The rider agrees to return the bike to the hire bike staff. Failure to return the bike will result in The Old Cog And Sprocket recovering the full retail value of the bike from the rider.

10. The rider agrees to return the bike in clean, undamaged condition to avoid any additional charges for the repair, maintenance or replacement.

Bikes should be returned cleaned of mud and debris – normal road grime is accepted. Any Bikes not returned clean may attract a cleaning fee.

Undamaged condition means normal wear and tear is accepted but does not include broken spokes, rims, bent rims, damaged frames, handlebars, seats or other parts from misuse and/or crashes.

The rider is responsible for any negligent damage caused to the bike. Damaged parts or components will be repaired/replaced at the shop’s discretion and customer agrees to pay regular shop rates and retail prices for components replaced.

11. The rider authorises The Old Cog And Sprocket to charge the rider's payment card for all eventual costs in case of damage to the eBike/bike(s) during the rental period, inclusive of labour. In case of theft, the rider will be responsible for reimbursing The Old Cog And Sprocket for the original price of the e-Bike/bike(s), plus the cost of any accessories that were provided at the time of the bike rental.

Picking Up Your Rental Bike

12. Proof of identification must be provided upon collection of your cycling equipment. (e.g. driving licence, passport). Only nationally recognised forms of ID will be accepted i.e. Photo driving license or passport.

13. Please bring a copy of your booking confirmation when collecting your bike(s).

14. We will endeavour to provide the bike(s) that you have booked, but we reserve the right to substitute your booked bike(s) for a bike(s) of the same value.

15. The Old Cog And Sprocket reserve the right to refuse hire bike use to anyone with inappropriate equipment or clothing.

Age Restrictions

16. Age restrictions apply for bikes. Children must be at least 14 years old to rent an electronic bike. Riders under the age of 16 must be accompanied by an adult. The booking form must be completed by a person aged 18 years or over. Evidence of age may be requested.

Changes and Cancellations

17. Changes to bookings: Contact us at least 24 hours beforehand to change your booking to another day of your choice (subject to availability)

18. Cancellations: Full Payment is collected on booking the bike. Our cancellation policy is as follows:

Up to 2 weeks before the event or hire date – 5% administration charge.

Up to 1 week before the event or hire date – 20% of the value of the hire.

Up to 3 days before the event or hire date – 50% of the value of the hire.

1 day before the event – 75% of the value of the hire.

Day of event. – Full charge will be taken.

Assumption of Risk, Waiver and Release Agreement

Understanding The Risk:

The rider understands and accepts that there are inherent and unavoidable risks involved in participating in bicycling.

The rider understands that participating in bicycling may also result in hazards posed by other bicycles and traffic or road conditions.

The rider understands that this activity may result in severe injury, including but not limited to spinal or head injury.

The rider understands that this activity may result in loss of or damage to property.

The rider understands they should be in good physical health to participate in bicycling, and confirms that they have no significant health issues that prevent them from participating in bicycling.

The rider understands the importance of wearing a helmet and that it is a condition of rental from The Old Cog And Sprocket that a helmet must be worn at all times when riding.

The rider understands that they should not and may not participate in this activity if under the influence of alcohol or drugs.

Waiver and Release:

In agreeing to these terms and conditions, waiver and release, the rider confirms they understand the inherent risk involved in using this rental bicycling equipment and accept full responsibility for any and all such damage or injury which may result.

In consideration of The Old Cog And Sprocket renting this bicycle, the rider specifically releases and forever discharges The Old Cog And Sprocket and its affiliates, officers, agents, and employees from any and all liability or claims for injury, illness, death or loss of or damage to property which the rider may suffer while renting this bike and participating in bicycling.

This discharge specifically includes, but is not limited to, liability or claims for injury, illness, death or damage caused by the negligence of The Old Cog And Sprocket or its affiliates, officers, agents, or employees.

The rider confirms it is their intent by the Waiver and Release Agreement to release The Old Cog And Sprocket and hold it harmless from all liability for any such property

loss or damage, personal injury or loss of life, whether caused by the negligence of The Old Cog And Sprocket or whether based upon breach of contract, breach of warranty, or any other legal theory.

The rider fully realises that if injury, illness, death or damage occurs to the rider or their child while they are engaged in renting this bike or participating in bicycling, they will have no right to make a claim or file a lawsuit against The Old Cog And Sprocket or its affiliates, officers, agents or employees, even if they or any of them negligently cause the rider's (or child's) injury, illness, death or damage.

By confirming for a minor, the rider agrees that they are their parent or legal guardian and are releasing The Old Cog And Sprocket from any claims, lawsuits or responsibilities for that minor. Each of the riders has read this agreement for use of bikes and release and waiver of liability.

Photo ID of the card holder is required before the release of the hire bikes.

Juristriction of Law

This agreement shall be interpreted in accordance with English Law and industry custom and practice, and English courts shall have sole jurisdiction in respect of any dispute arising there from. In respect of Internet sales, jurisdiction or the agreement shall be with English Law. 

Complaints

If you would like to make a complaint, please contact us on 07469 899 788 or email theoldcogandsprocket@hotmail.com